Careers: Office Administrator
JOB DESCRIPTION & RESPONSIBILITIES
The Office Administrator is a vital participant in the daily operations of a busy professional services firm of 50+ team members at our Boston Office. This person will provide outstanding service to clients, vendors, and colleagues in a professional, positive, and thoughtful manner.
• Provide administrative support for all team members.
• Manage partners’ schedules, contacts, expenses, time-reporting, parking and business travel.
• Organize high-volume of incoming and outgoing mail, packages, faxes and deliveries.
• Maintain corporate calendar which includes managing reminders and communicating to team regarding deadlines.
• Maintain company database using Salesforce.
• Assist with planning corporate events.
• Format, compose, and proofread correspondence and presentations. • Assist with corporate and client projects, tasks, and errands
• Answer and direct phone calls, greet clients and visitors.
• Manage conference room scheduling. Coordinate meals and technology for meetings including room set up and clean up.
• Maintain neatness and cleanliness of conference rooms, kitchen, and common areas.
• Troubleshoot office equipment issues, including phones, scanner/copiers, fax, postage machine, remote deposit machine.
• Maintain inventory of kitchen and office supplies; restock daily and re-order as needed.
JOB REQUIREMENTS & QUALIFICATIONS
• High School Diploma required; Bachelor’s or Associate’s Degree preferred.
• 2+ years prior administrative experience.
• Professional appearance, demeanor and phone manner.
• Excellent verbal and written communications skills.
• Adherence to high confidentiality standards.
• Proficiency in all Microsoft Office programs and internet research.
• Have reliable transportation to get to and from our Boston office; this role is 100% on-site.
CONTACT
Submit resume, cover letter and salary requirements.
No phone calls, please.
Company Overview
JDJ Family Office Services is an administrative multi-family office created in 2001 to serve affluent individuals and families. JDJ was founded on the premise that as wealth increases, so do day-to-day financial and administrative responsibilities. JDJ simplifies the lives of our clients by managing these responsibilities for them, offering a variety of high-end, confidential, customized, customer-focused services performed by professionals who have an expertise in both finance and administration.
Our services include personal accounting and net worth reporting; budgeting and cash flow planning; bill paying and expense reporting; tax planning coordination; investment and balance sheet administration; trust and estate administration; and lifestyle management.
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